Q. What is the closest airport?
A. Rio de Janeiro–Galeão International Airport. Code: GIG

Q. How much do the packages cost in Dollars?
A.The Dollar price depends on the exchange rate at the time of booking. As currency prices constantly vary, it’s not possible to know in advance the FIX rate you’ll pay. The rate will be close to the mid-market rate found here: 


Q. Can you ensure my room has a balcony and is next door to my friends?
A. Our rooms are allocated at random so unfortunately we cannot promise that your rooms will be next to each other. With that said the hotel is a very intimate space so you will be footsteps away from anyone else you know that has booked. There are telephones in each room so you can easily communicate with each other too.

Q. How much is it for single or triple occupancy?
A. The additional fee for single occupancy is £299 / $399 (Oceanico). There are no triple occupancy rooms available. Alternatively we can try and match you with a room mate. There will be no additional fee should you choose the option for us to help you find a room mate.

Q. Do you provide airport transfers?
A. Yes, all packages include round trip airport transfers.

Q. Do you provide food and drink?
A. Our VIP and Platinum packages include breakfast. All packages include unlimited food and drink for a limited period of time at a minimum of ONE event only (this event will be pre-selected by us). You would need to arrange your own food and drink during the rest of the day. 

Q. How do we pay?
A. Payments through Stripe protect both the customer and us. Stripe’s embedded payment form that simplifies and secures online payment processing. Quickly integrate Checkout to provide you with a streamlined, mobile-ready payment experience that is constantly improving. 


By booking with Experience Rio 2018 you agree to enter a monthly deposit scheme unless you decide to pay in full. This allows you to spread your payments over a period of time. You pay an initial deposit of £100/$150.
Thereafter you are expected to pay a minimum of £100/125$ towards your outstanding balance by the close of each month starting the following month of your initial payment. Your instalment plan and all payment details are sent in your confirmation email. You can also find all payment info on your Eventcube account.
There is a standard booking fee of 10% on each booking.  A further 3% may be charged for missed/ late payments and additional bookings.
All initial deposits are non-refundable and non-transferable.
Up to 50% of additional payments thereafter are refundable until 1st August. From 1st October all payments including your initial deposit will become non-refundable and non-transferable.
If applicable, the advertised hotel and events itinerary are subject to change at any time. You will be notified well in advance before departure of any changes.
If you have a valid discount code at the time of booking please note that your discount will not be applied on your initial deposit payment but instead deducted from your overall total payment of your selected package. This will be reflected on your invoice.
Rio City Tax. Everyone that visits Barcelona must pay $2 per person per night, paid locally, in any type of hotel, apartments, and holiday homes. This is not included in your package.
Your booking is not considered complete until we have received full payment.


Photography and/or filming will take place randomly throughout the weekly events. The photographs and films will be used by the Experience Barcelona for the purpose of promoting its activities and may be published on the Experience Barcelona websites and circulated to the press and other media organisations for publication, transmission or broadcast. If you do not wish to appear in the photographs or films, please avoid the filming areas.


By booking a package via our website experiencerionow.com you and anyone you may have booked on their behalf acknowledge and agree to our terms and conditions, as well as our disclaimer.


Experience Rio 2018 does not provide liability insurance for the protection of individuals and/or groups that have booked a Full Experience with us. This applies to any person/s or groups that will just be attending the Events Only.
In consideration for Experience Rio organising travel arrangements, where applicable, or event entry, as the case may be, the individual and/or groups hereby release and indefinitely discharge Experience Barcelona and its associated officers and organisations jointly and severally from all actions, causes of action, claims and demands for, upon by reason of any damage, loss or injury, which hereafter may be sustained by travelling on the Experience Rio 2018 trip.
This release extends and applies to, and also covers and includes, all unknown, unforeseen, unanticipated and unsuspected injuries, damages, loss and liability, howsoever caused and the consequences thereof, as well as those now disclosed and known to exist. The law and jurisdiction that will govern this agreement shall be that of England and Wales. The provisions of any International and domestic laws providing substance that releases shall not extend to claims, demands, injuries, or damages which are known or unsuspected to exist at this time, to the person executing such release, are hereby expressly waived.
I hereby agree that if I lose my 6 day event pass wristband I will have to pay for a new one.
I hereby agree on behalf of my heirs, executors, administrators and assigns to indemnify Experience Rio 2018 and its associated officers and organisations from any and all actions, causes of action, claims and demands for, upon or by reason of any damage, loss or injury, which hereafter may be sustained by travelling on the Experience Barcelona trip 2018.
It is further understood that I have in place my own individual travel insurance and if I do not have said travel insurance that I am travelling with Experience Rio 2018 trip fully at my own risk and on the understanding that I am not insured.
I hereby consent to Experience Rio 2018 taking photographic and video images of me at any time during the 6 day Event, the same to be used for the purposes of promotion only.